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Never Fail...To Create the Conditions for People to be Successful

by Katie Anderson
October 13, 2020

Never Fail...To Create the Conditions for People to be Successful

by Katie Anderson
October 13, 2020 | Comments (5)

In her new book Learning to Lead, Leading to Learn, Katie Anderson shares lessons on a lifetime of continuous learning from Toyota Leader Isao Yoshino. Our next WLEI podcast, on October 26, will feature an in-depth conversation with them on the key lessons about failure, learning, and improvement, derived from reflections on his long career at Toyota. The following excerpt from the book captures a key takeaway: how Yoshino learned that failure has little to do with outcome versus target, and that “it's only a failure if you don't learn.” This Post is the first of two exploring the value of learning from “failure.” Tomorrow's Post will feature a second article building on this theme.

“Managers need to create a culture where people are not afraid of making mistakes. Everyone makes mistakes. We can learn many things from the mistakes we make.” –Isao Yoshino

Most people come to work with the intention of doing a good job. And, more often than not, mistakes are the result of a bad process rather than malintent on the behalf of the person who made the error. But, even knowing that in theory, what is more common: blame the person or blame the process? Most of us probably answer that our first instinct is to “blame the person.” What does it look like, instead, to work in an environment where leaders take ownership of failures in the system rather than blame people when mistakes happen? Where they see it as their responsibility as leaders to create the conditions for people to be successful in their work?

During his gemba orientation, Yoshino had his first significant experience with what the concept of “we make people while we make cars” actually meant. This encounter left an indelible imprint on Yoshino about the choices that leaders have in creating a people-centered culture based on respect and learning, and strongly influenced the type of leader he become.

Yoshino Makes A Big Mistake

During an orientation in the Motomachi Paint Shop, Yoshino was given the responsibility of preparing paint to be sprayed on the newly assembled car bodies as they came down the moving line. This task consisted of pouring products from two different cans—the paint and the solvent—into a giant mixer, and repeating the process every two to three hours as the tank started to get empty. Yoshino admits that waiting for the tank to get empty was a pretty boring job…that is, until one day when a shop floor worker ran into the mixing room shouting that the paint was not sticking to the cars. More than 100 cars were dripping with paint mixture and would have to be repainted! Shortly after, the Paint Shop manager rushed into the mixing room where Yoshino and a few others were standing to see what had gone wrong.

“Blaming is your power as a boss. But if you start with blaming, it is hard to go back. It may make you feel temporarily happy, but is not good in the long run.” –Isao Yoshino

Yoshino immediately knew that he had made a mistake when doing his task. He remembers that first moment:

I was so scared. I thought, “Are they going to fire me?” My mistake created a huge problem – they would have to repaint all those car bodies!

Much to Yoshino’s surprise, instead of immediately shouting at Yoshino or blaming him for the 100 cars that would have to be repainted, his manager instead calmly asked, “What did you?” Yoshino tentatively picked up the cans and demonstrated the process by which he had poured the mixtures into the tanks, holding up one can and then the next. It quickly became evident to both the manager and the Paint Shop workers that while Yoshino had indeed mixed up the cans and put the wrong products into the mixer, it was easy to see how the mistake had happened. The cans looked nearly identical, and the writing on the labels was small and difficult to differentiate at a glance.

Blame the Person Or The Process?

Upon seeing and hearing all of this, not only did Yoshino’s boss not blame him for the mistake, he apologized for not setting up the work environment so that a mistake like this would not have been so easy to make! Yoshino describes his surprise about the Paint Shop manager’s response:

My boss did not blame me directly, which made me feel so relieved. Instead he said, “Don’t worry, mistakes can happen. You are just a beginner and you did your best. Thank you very much for making this mistake, as we are so familiar with the process here in the Paint Shop that we didn’t label the area very clearly. I am sorry.

At first, he probably thought inside of his head, “You screwed up!” But then he realized that, “We should have prepared a much clearer process for this newcomer so that he could not make any mistakes.” It’s only natural that I made a mistake as a new employee because the cans had such small labels.

The response from the Paint Shop’s manager was not one that Yoshino expected. When he recalled this memory for the first time in decades, during our first interview for this book, Yoshino exclaimed:

Can you believe it? My boss was not only not blaming me, he said “I’m sorry” and “Thank you!” I was so surprised and happy! That was my first encounter with Toyota workers. It is a great memory and had a great impact on me.

Young Yoshino learned many important lessons from that experience. Yes, of course, he learned the procedure of how to put the right paint mixture in the tank, but, more importantly, he learned invaluable lessons from these shop-floor managers about how leaders are responsible for creating conditions for success—and for not blaming people when a system issue is to blame:

When I look back to where I learned how to be a people-oriented leader, I realize that it started with this experience in my first months in the Paint Shop. It was my first encounter with Toyota leaders. Their reaction to my mistake showed me the Toyota culture – and the type of leader I wanted to be.

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5 Comments | Post a Comment
Katie Anderson October 13, 2020

Thank you LEI for highlighting one of the many stories and rich experiences Isao Yoshino shared with me for the book "Learning to Lead, Leading to Learn". This very first experience he had as a young college graduate had a profound impact on him and is an opportunity for us all to reflect on our own actions as leaders.

At the end of this story I include some reflection quesitons that I offer to readers of this post here:

  • Think of a time you made a mistake at work. What did you do? How did your manager or others around you react?

  • Or, think of a time that someone made a mistake at work. How did you react?

  • How would you or managers in your organization respond today if someone made a similar mistake as Yoshino?

  • What do you think would have been different for Yoshino if the managers had responded by blaming him for the paint mistake?

For more information about the book -- including bonus resources and addiitonal stories -- visit the book website: LearningToLeadLeadingToLearn.com



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Chris Goglia October 14, 2020

 

 

 

 

 

This is a really good and useful post. I think, being a younger professional, that it is intimmidating already to go into work. I personally don't want to screw anything up and if I did, I'd already feel bad enough. Negative comments rarely do anything opposed to reinforcing things and being understanding. I believe that people are copnstantly learning every single day so naturally mistakes are bound to happen but its all about how we address them and prevent them moving forward.



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Katie Anderson October 14, 2020

Chris - thank you for your comments. I think that feeling of not wanting to make a mistake never leaves us -- and often the stakes just get higher (see the Lean Post following this one that talks about one component of Isao Yoshino's part in leading a $13 million dollar failed business venture). It's our reaction -- as individuals and collectively as organizations -- that makes the difference in creating a culture where mistakes are a source of learning or improvement (and where "bad news first" is embraced) or one where things are covered up due to fear of blame and punishment. I know what type of organization I'd want to work for!



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Jenna Robinson October 14, 2020

Thank you for sharing this great story.  Mistakes are made everywhere, at any given time.  I know when I make a mistake I get nervous to tell my boss.  It is how my boss handles the mistakes that are made that is important. Instead of making me feel bad, they give me ways to fix the mistake and offer tips on how to ensure I do not do it again.



Reply »

Katie Anderson October 14, 2020

Thanks for your comment, Jenna. It's my pleasure and honor to have documented and now shared Mr. Yoshino's wealth of wisdom and experience as a learner and leader across 40 years at Toyota. There is so much richness of learning across many dimensions. I hope you enjoy the book as well!



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