Over the years, I have noticed some common misperceptions about coaching effective problem solving skills and developing lean thinking. Here's a few:
1) It's not about being smart (and it's not about you). Good coaching is not about your intelligence and ability to solve the issue the learner (e.g., person you are coaching) is attempting to address. The more we focus on our own skills and the problem to be solved, the less we focus on the learner's thinking process and their development.
Good coaching is about centering on the other person's pattern of thinking as they work to develop potential countermeasures. In fact, when you have no bias and don't actively engage in solving the problem, it becomes easier to be an effective and helpful coach. The learner is the writer, producer, director and actor: make your coaching all about them.
2) Fake it until you make it is not a sound approach. To be a good coach you don't have to be an expert in the subject the learner is exploring. In cases where the topic is specialized or highly technical (for example, chemistry or IT) and you know little about the subject, be 100 percent transparent! Pretending to be someone you are not will only erode trust between you and the person you are coaching. The supply the subject matter expertise and provide the coaching.
3) It's not about what you would do. Redirecting the conversation in an attempt to get the learner to think a certain way steals the learning experience from the other person and is disrespectful. As a coach, your role is to gently expand the learner's problem solving skills by asking open-ended questions that do not lead the witness. Leading the witness is doing the thinking for the other person, putting ideas in their head, cross examining them, giving direct advice (as in "this is what I would do"), or otherwise taking over solving the problem. Your problem-solving expertise is irrelevant as it relates to your playing the role of problem solver. It is very relevant as it relates to your role of coach: the better you are at applying the Plan-Do-Check-Adjust (PDCA) cycle, the better you will become as a coach if you stay clear of engaging directly in solving the learner's problem!
4) Your stories don't always help. Telling stories that provide clues or suggestions based on your experience often influences the direction of thinking the learner is pursuing and detracts from the value you provide as a coach. The effect is similar to leading the witness but can steal even more time and focus away from the learner. Storytelling can seem like an appropriate element of coaching but often negatively impacts coaching by making the dialogue all about you (see #1 above).
5) It's not about asking standard questions. With the popularity of Toyota Kata, many people equate the five coaching questions as everything there is to know about lean coaching. While the Kata questions can be very effective when used appropriately, they are not the end-all be-all to good coaching. Recitation of questions read from a card (or memorized) can detract for the authentic connection which needs to be fostered between coach and learner. A great coach is constantly scanning the learner's thinking to see where they are in their understanding and application of PDCA. Don't allow the Kata questions or any list of coaching questions distract you from the active listening and concentration required to accurately sense and respond to the learner's current level of understanding.
6) Evaluating the learner is harmful. In coaching, judgment can limit our effectiveness. When we place labels of the learner's thinking, we limit our view of the other person. A great coach sees the other person as having the ability to solve their current problem as well as become a better lean thinker than they are. In fact, that's your job: to support the other's development to be the very best they can be and sincerely desire that they exceed your skill set. We might call this practice "coaching with humility."
7) Eat your own dog food. To effectively connect and coach another you must be authentic. To become a good coach, you need three things: a good coach to coach you, practice, and perseverance. If we don't practice what we preach - PDCA, continuous improvement, lead with respect, reflection, go & see, life-long learning, etc. at work and in our personal life, then we are frauds. Positioning ourselves as coaches while espousing lofty ideas but failing to apply them to us personally will become obvious to those we are coaching. If we're not leading by example, then we're not consistently practicing and learning - we won't be able to make a connection with the person we are trying to coach.
Let me know your thoughts on this subject. Are there other misconceptions that get in the way of effective coaching?
Learn more from Mike Orzen about improving your coaching practice at the 2017 Lean Coaching Summit, July 19-20 in Austin, Texas. More information is available on the summit webpage.