The problem, notes Markovitz, is that all email — from the trivial (there’s cake in the breakroom) to the important (there’s a major problem with a customer) — is stuffed into the email communications channel.
“People are shackled to their inboxes because they’re terrified of missing the really important email,” said Markovitz, author of A Factory of One: Applying Lean Principles to Banish Waste and Improve Your Personal Performance.
He suggests creating an agreement at work that truly important or urgent items be communicated face-to-face or by phone, if someone is traveling. Consign non-urgent and simple messages to email.
Then to better handle the email you do get, establish a protocol. “Put a stake in the ground, make a decision and literally move the email from the inbox to your calendar.” Play the video to hear how this simple tip can make you more efficient — and less frazzled.